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TIPS,TRICKS & TOOLS TO PREPARE AND MANAGE AN ERASMUS+ PROJECT...SUCCESSFULLY (Section G.)!

January 24, 2018

 

Hey! Good morning dear colleague. How is it going with the planning of your Erasmus+ project? Are you still not feeling confrontabile with the preparation and management of it all and you need some info on how to master section G. of your project proposal? Don't worry, Erasmusnet got you covered! 

 

FOLLOW US EVERY DAY WITH TIPS&TRICKS ON HOW TO COMPLETE EVERY SECTION OF YOUR PROPOSAL. SO, LET'S GO WITH SECTION G. TODAY! 

 

 

Section G. gives the reviewer the dimension of your project management idea and skills. Basically, the reviewer wants to understand if you are taking into consideration all the elements related to the preparation and the management of you planned mobilities. Is your project going to be managed correctly, with a certain consistency...or not? Also based on the considerations following this section...a reviewer can decide whether to approve your project or not. So, please think it through and follow our suggestions. You won't regret it.    

 

G.1.

How will the practical and logistic matters of each planned activity be addressed (e.g. travel, accommodation, insurance, safety and protection of participants, visa, social security, mentoring and support, preparatory meetings with partners etc.)?

  • Here, you should detail how and when your organization plans to deliver each of the practical aspects of the project;

  • If you have included partner organisations you should explain how each organisation will share the responsibility for planning, managing and delivering the mobility;

  • Make sure to identify risks in this project, in relation to tasks, participants and location, as well as your plans for mitigating these risks to ensure the safety of all involved.

  • Make sure you discuss about EMERGENCY PROCEDURES in case participants do not respect the codes/rules of participation;

  • Talk about any aspect related to insurance, visa and other necessary documentation;

HERE IS A LIST OF THINGS YOU SHOULD INCLUDE IN SECTION G.1.:

  • travel,

  • accommodation,

  • insurance,

  • safety&protection,

  • visa (if needed),

  • social security,

  • mentoring,

  • support,

  • monitoring sessions,

  • preparatory meeting,

  • welcome and final meetings,

  • certifications...

REMEMBER: There is a 5000 charters limit for this section. 

 

 

G.2.

How will you address quality and management issues (i.e. setting up arrangements with partners, learning arrangements with participants, etc.)?

 

"You will need to describe in detail the management of the project as well as addressing quality and management issues. Adult education organisations that plan to organise mobility activities for staff must organise their activities in line with the principles and criteria set out in the European Quality Charter for Mobility. More information can be found at: http://europa.eu/legislation_summaries/education_training_youth/lifelong_learning/c11085_en.htm." (UK National Agency, 2018). 

 

Here, you need to describe:

  • when, where and how you have established roles and responsibilities with partners;

  • how do you think to keep track of the process of modifying established roles and responsibilities with partners;

  • How will you assure immediate communication strategies;

  • how do you intend to actively involve partners in your project.

 

Through this sub-section you will need to describe in detail the plan that you have with your organization and how do you intend to practically manage the project planning. Therefore, you should consider attaching a DETAILED WORK PLAN and work division through WORK PACKAGES each one assigned to a specific partner in a specific time frame and work on a GANTT CHART

 

You should also address the issue of HOW you will make sure that partners respect the work plan, work packages and eventual gantt chart that you have created! BASICALLY...How will you check on them?

 

REMEMBER: There is a 5000 charters limit for this section. 

 

 

 

G.3.

Which kind of preparation will be offered to participants (e.g. task-related, intercultural, linguistic, risk-prevention etc.)? Who will provide such preparatory activities?

 

"You will be responsible for ensuring that your participants are fully prepared before they go on their placement abroad. Within your application, you will need to describe the pedagogical, cultural and linguistic preparation [...] to ensure that they will be ready to live and work in a different environment and in a different country." (UK National Agency, 2018)

 

FUNDAMENTAL CRITERIA: Make sure that the envisioned preparation is RELEVANT to the target group and the activity it will be going to perform abroad. 

 

Participants need to have a training plan before their departure. You should make clear:

  • when is the training going to occur?

  • where?

  • who will be the trainer?

  • what kind of training will it be:

    • linguistic and cultural;

    • briefings on safety, logistics and other practical matters;

    • information on Host Organizations and support services;

    • pre-departure assessment;

    • domestic training;

    • job shadowing;

    • class activities involving students.

Please make sure to detail which organization/partner is going to take care of each of the preparatory activities you intend to envision. 

 

If your are writing a project for the mobility of students or staff, don't forget that Erasmusnet can help you with the management of your mobility programme in 7 locations across Europe!

 

If you need suggestions or just want to plan your mobility with us contact our reference person PAOLA PANFILI at info@erasmusnet.org and, if you like, book a Skype call

 

Hugs and best luck on your project from the Erasmusnet team!

 

- Erasmusnet

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